PMI® Authorized PMP® Exam Prep Course Syllabus

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LESSON 1: BUSINESS ENVIRONMENT

1A Foundation

Foundational project management concepts
Project management principles
The Agile mindset
Tailoring – hybrid approaches, processes and practices in project management

1B Strategic Alignment

Define strategic alignment and business acumen
Follow guidelines for effective business decision-making
Explore organizational influences on projects
Explain how projects align with broader organizational strategy and global trends

1C Project Benefits and Value

3.2. Evaluate and deliver project benefits and value

Investigate that benefits are identified (3.2.1)
Evaluate delivery options to deliver value (3.2.4)

2.1 Execute project with the urgency required to deliver business value

Assess opportunities to deliver value incrementally (2.1.1)

1D Organizational Culture and Change Management

3.4 Support organizational change

Assess organizational culture (3.4.1)
Evaluate impact of organization change to project, and determine required actions (3.4.2)
Evaluate impact of the project to the organization and determine required actions (3.4.3)

1E Project Governance

2.14 Establish project governance structure

Determine appropriate governance for a project (e.g., replicate organization governance) (2.14.1)
Define escalation paths and thresholds (2.14.2)

1F Project Compliance

3.1 Plan and manage project compliance

Confirm project compliance requirements (e.g., security, health and safety, regulatory compliance (3.1.1)
Classify compliance categories (3.1.2)
Analyze the consequences of non-compliance (3.1.5)

LESSON 2: START THE PROJECT

2A Identify and Engage Stakeholders

1.9 Collaborate with stakeholders

Evaluate engagement needs for stakeholders (1.9.1)

2.4 Engage stakeholders

Analyze stakeholders (power interest grid, influence, impact) (2.4.1)
Categorize stakeholders (2.4.2)
Develop, execute, and validate a strategy for stakeholder engagement (2.4.4)

2.2 Manage communications

Analyze communication needs of all stakeholders (2.2.1)
Determine communication methods, channels, frequency, and level of
detail for all stakeholders (2.2.2)

2B Team Formation

1.4 Empower team members and stakeholders

Organize around team strengths (1.4.1)

2.16 Ensure knowledge transfer for project continuity

Discuss project responsibilities within team (2.16.1)
Outline expectations for working environment (2.16.2)

1.11 Engage and support virtual teams

Examine virtual team member needs (e.g., environment, geography, culture, global, etc.) (1.11.1)
Investigate alternatives (e.g., communication tools, colocation) for virtual team member engagement (1.11.2)

2C Build Shared Understanding

I.2 Lead a team

Set a clear vision and mission (1.2.1)

1.8 Negotiate project agreements

Analyze the bounds of the negotiation for agreement (1.8.1)
Assess priorities and determine ultimate objective(s) (1.8.2)
Determine a negotiation strategy (1.8.5)
Participate in agreement negotiations (1.8.4)

1.10 Build shared understanding

Survey all necessary parties to reach consensus (1.10.2)
Support outcome of parties’ agreement (1.10.3)

1.12 Define team ground rules

Communicate organizational principles with team and external stakeholders (1.12.1)
Establish an environment that fosters adherence to ground rules (1.12.2)

2D Decide Project Approach/Methodology

2.13 Determine appropriate project methodology/methods and practices

Assess project needs, complexity, and magnitude (2.13.1)
Recommend project execution strategy (e.g., contracting, financing) (2.13.2)
Recommend a project methodology/approach (i.e., predictive, agile, hybrid) (2.13.3)

LESSON 3: PLAN THE PROJECT

3A Planning Projects

Differentiation of Planning for Predictive vs Adaptive Approaches

3B Scope

2.1 Execute project with the urgency required to deliver business value

Support the team to subdivide Project tasks as necessary to find the minimum viable product (2.1.3)

2.8 Plan and manage scope

Predictive vs Adaptive approach for scope
Determine and prioritize requirements (2.8.1)
Break down scope (e.g., WBS, backlog) (2.8.2)

2.17 Plan and manage project/phase closure or transitions

Determine criteria to successfully close the project or phase (2.17.1)

3C Schedule

2.6 Plan and manage schedule

Predictive vs Adaptive approach for schedule
Estimate project tasks (milestones, dependencies, story points) (2.6.1)
Utilize benchmarks and historical data (2.6.2)
Prepare schedule based on methodology (2.6.3)

3D Resources

1.6 Build a team

Deduce project resource requirements (1.6.2)

2.11 Plan and manage procurement (resources)

Define resource requirements and needs (2.11.1)
Communicate resource requirements (2.11.2)
Manage suppliers/contracts (2.11.3)
Plan and manage procurement strategy (2.11.4)
Develop a delivery solution (2.11.5)

3E Budget

2.5 Plan and manage budget and resources

Estimate budgetary needs based on the scope of the project and lessons learned from past projects (2.5.1)
Anticipate future budget challenges (2.5.2) Plan and manage resources (2.5.4)

3F Risks

2.3 Assess and manage risks

Determine risk management options (2.3.1)
Iteratively assess and prioritize risks (2.3.2)

3.1 Plan and manage project compliance

Determine necessary approach and action to address compliance needs (risk, legal) 3.1.6)
Determine potential threats to compliance (3.1.3)

3G Quality

2.7 Plan and manage quality of products/deliverables

Determine quality standard required for project deliverables (2.7.1)

3.1 Plan and manage project compliance

Use methods to support compliance (3.1.4)
Measure the extent to which the project is in compliance (3.1.7)

3H Integrate Plans

2.9 Integrate project planning activities

Consolidate the project/phase plans (2.9.1)
Assess consolidated project plans for dependencies, gaps, and continued business value (2.9.2)
Analyze the data collected (2.9.3)
Collect and analyze data to make informed project decisions (2.9.4)
Determine critical information requirements (2.9.5)

2.10 Manage project changes

Determine strategy to handle change (2.10.2)

LESSON 4: LEAD THE PROJECT TEAM

4A Craft Your Leadership Style

I.2 Lead a team

Value servant leadership (e.g., relate the tenets of servant leadership to the team) (1.2.3)
Determine an appropriate leadership style (e.g., directive, collaborative) (1.2.4)
Distinguish various options to lead various team members and stakeholders (1.2.7)

1.11 Engage and support virtual teams

Implement options for virtual team member engagement (1.11.3)

4B Create a Collaborative Project Team Environment

2.12 Manage project artifacts

Determine the requirements (what, when, where, who) for managing the project artifacts (2.12.1)
Validate that the project information is kept up to date (i.e., version control) and accessible to all stakeholders (2.12.2)

4C Empower the Team

I.2 Lead a team

Support diversity and inclusion (e.g., behavior types, thought process) (1.2.2)
Inspire, motivate, and influence team members/stakeholders (e.g., team contract, social contract, reward system) (1.2.5)

I.4 Empower team members and stakeholders

Determine and bestow level(s) of decision-making authority (1.4.4)

4D Support Team Member Performance

1.3 Support team performance

Appraise team member performance against key performance indicators (KPIs) (1.3.1)
Support and recognize team member growth and development (1.3.2)
Determine appropriate feedback approach (1.3.3)
Verify performance improvements (1.3.4)

1.14 Promote team performance through the application of emotional intelligence

Assess behavior through the use of personality indicators (1.14.1)
Analyze personality indicators and adjust to the emotional needs of key project stakeholders (1.14.2)

4E Communicate and Collaborate with Stakeholders

2.2 Manage communications

Communicate project information and updates effectively (2.2.3)
Confirm communication is understood and feedback is received (2.2.4)

I.2 Lead a team

Analyze team members and stakeholders influence (1.2.6)

2.4 Engage stakeholders

Engage stakeholders by category (2.4.3)

1.9 Collaborate with stakeholders

Optimize alignment between stakeholder needs, expectations, and project objectives (1.9.2)
Build trust and influence to accomplish project objectives (1.9.3)

3.2 Evaluate and deliver project benefits and value

Apprise stakeholders of value gained by the project (3.2.5)

4F Train Team Members and Stakeholders

1.6 Build a team

Appraise stakeholder skills (1.6.1)

1.5 Ensure team members/stakeholders are adequately trained

Determine required competencies and elements of training (1.5.1)
Determine training options on training needs (1.5.2)
Allocate resources for training (1.5.3)
Measure training outcomes (1.5.4)

1.13 Mentor relevant stakeholders

Allocate the time for coaching mentoring (stakeholders) (1.13.1)
Recognize and act on coaching mentoring opportunities (1.13.2)

4G Manage Conflict

1.1 Manage conflict

Interpret the source and stage of the conflict (1.1.1)
Analyze the context for the conflict (1.1.2)
Evaluate/recommend/reconcile the appropriate conflict resolution solution (1.1.3)

1.12 Define team ground rules

Discuss and rectify ground rule violations (1.12.3)

1.10 Build shared understanding

Investigate potential misunderstandings (1.10.4)
Break down situations to identify the root cause of a misunderstanding (1.10.1)

LESSON 5: SUPPORT PROJECT TEAM PERFORMANCE

5A Implement Ongoing Improvements

Continuous Improvement

Plan Continuous Improvement Methods, Procedures, and Tools
Assess CI framework
Plan CI methods, procedures, tools
Recommend/Execute CI steps

5B Support Performance

2.2 Manage communications

Communicate project information and updates effectively (2.2.3)
Confirm communication is understood and feedback is received (2.2.4)

1.4 Empower team members and stakeholders

Support team task accountability (1.4.2)
Evaluate demonstration of task accountability (1.4.3)

1.6 Build a team

Continuously assess and refresh team skills to meet project needs (1.6.3)
Maintain team and knowledge transfer (1.6.4)

1.11 Engage and support virtual teams

Continually evaluate effectiveness of virtual team member engagement (1.11.4)

2.11 Manage project artifacts

Continually assess the effectiveness of the management of the project artifacts (2.12.3)

2.13 Determine appropriate project methodology/methods and practices

Use iterative, incremental practices throughout the project life cycle (e.g., lessons learned, key stakeholder engagement, risk) (2.13.4)

5C Evaluate Project Progress

2.8 Plan and manage scope

Monitor and validate scope (2.8.3)

2.6 Plan and manage schedule

Measure ongoing progress based on methodology (2.6.4)
Modify schedule, as needed, based on methodology (2.6.5)
Coordinate with other projects and other operations (2.6.6)

2.5 Plan and manage budget and resources

Monitor budget variations and work with governance process to adjust as necessary (2.5.3)

2.1 Execute project with the urgency required to deliver business value

Examine the business value throughout the project (2.1.2)

2.7 Plan and manage quality of products/deliverables

Recommend options for improvement based on quality gaps (2.7.2)
Continually survey project deliverable quality (2.7.3)

5D Manage Issues and Impediments

2.15 Manage project issues

Recognize when a risk becomes an issue (2.15.1)
Attack the issue with the optimal actions to achieve project success (2.15.2)
Collaborate with relevant stakeholders on the approach to resolve the issues (2.15.3)

I.7 Address and remove impediments, obstacles, and blockers for the team

Determine critical impediments, obstacles, and blockers for the team (1.7.1)
Prioritize critical impediments, obstacles, and blockers for the team (1.7.2)
Use network to implement solutions to remove impediments, obstacles, and blockers for the team (1.7.3)
Re-assess continually to ensure impediments, obstacles and blockers for the team are being addressed (1.7.4)

5E Manage Changes

3.3 Evaluate and address external business environment changes for impact on scope

Survey changes to external business environment (e.g., regulations, technology, geopolitical, market) (3.3.1)
Assess and prioritize impact on project scope/backlog based on changes in external business environment (3.3.2)
Recommend options for scope/backlog options (e.g., schedule, cost changes) (3.3.3)
Continually review external business environment for impacts on project scope/backlog (3.3.4)

2.10 Manage project changes

Anticipate and embrace the need for change (e.g., follow change management practices (2.10.1)
Execute change management strategy according to the methodology (2.10.3)
Determine a change response to move the project forward (2.10.4)

LESSON 6: CLOSE THE PROJECT/PHASE

6A Project/Phase Closure

1.8 Negotiate project agreements

Verify objective(s) of the project agreement is met (1.8.3)

2.17 Plan and manage project/phase closure or transitions

Validate readiness for transition (e.g., operations team or next phase) (2.17.2)
Conclude activities to close out project or phase (e.g., final lessons learned, retrospectives, procurement, financial, resources) (2.17.3)

6B Benefits Realization

3.2 Evaluate and deliver project benefits and value

Document agreement on ownership for ongoing benefit realization (3.2.2)
Verify measurement system is in place to track benefits (3.2.3)

6C Knowledge Transfer

2.16 Ensure knowledge transfer for project continuity

Confirm approach for knowledge transfers (2.16.3)

Certificate of Completion

The course information on PMI® CCRS: https://ccrs.pmi.org/search/course/520405